Contacts

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• Create Meeting Agendas (for all meetings – steering committee and business/special topic meetings).
• Run/facilitate meetings.
• Liaison with ICO National & Regional Rep.
• Liaison with local Sierra Club outings committee.
• Develop and prioritize goals for the ICO Group.
• Delegate tasks and oversee ICO Group.
• Prepare Annual Report for National ICO.
• Attend and report to Sierra Club Chapter or Group's Executive Committee meetings on ICO activities.
• Keep ICO Steering Committee representatives informed about local group activities.
• Monitor the activities of each volunteer committee within the ICO group and coordinate efforts as needed.
• Oversee ongoing leader training opportunities.
• Assist in planning for regional and national conferences as needed.

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• Keep records and receipts of all financial transactions
• Report on group's financial status at each monthly meeting
• Act as liaison between ICO and Sierra Club Group/Chapter Treasurer and National ICO staff on financial issues
• Submit expense reports with receipts to ICO National Coordinator when required
• Complete quarterly ICO insurance report and oversee insurance premium payment to National ICO Coordinator
• Make written requests to ICO Coordinator for transfer of Sierra Club Foundation funds to local ICO account
• Maintain working knowledge of Sierra Club Foundation procedures for ICO donations

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• Coordinate ongoing agency recruitment efforts; report at monthly meetings
• Assign an ICO Agency Leader (see below) to each Agency.
• Negotiate participation agreements with Agencies
• Support ICO Agency Leaders.
• Manage the Master Calendar. On a quarterly basis, consolidate the proposed outing dates from each agency team leader and ensure no major conflicts (i.e. two overnights in one weekend, transportation issues). Post/update outings to website.

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• Set annual fund raising goals to support ICO goals
• Work with OEP (Office of Educational Programs) to prepare grant applications
• Solicit in-kind donations as needed
• Write "thank you" notes for all donations
• Keep track of donations and follow-up reports
• Document an evaluation of each fundraising event.
• Incorporate volunteer outreach as much as possible into fundraising events.

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• Prepare and disseminate information for leaders regarding equipment as necessary.
• Label and inventory all equipment.
• Maintain and determine first aid kit needs yearly (kits rotate among leaders in the field).
• Obtain in-kind donations and notify the Fundraising Coordinator of donors.
• Purchase additional needed equipment.
• Oversee maintenance and storage of equipment.
• Coordinate equipment loan system for outings.
• Organize equipment for leader training sessions as needed.
• Coordinate storage of equipment for periodic swap meets/equipment sales.

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• Manage the design and maintenance of the ICO web and extranet sites.
• Maintain the volunteer, outing, and destinations database.
• Obtain content experts for the website, extranet, and database.
• Accommodate content updates to the website, extranet, and database as necessary.
• Ensure that current web technologies are applied when relevant and if possible.

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• Coordinate materials on ICO to disseminate at local environmental fairs, community events, etc.
• Submit articles on ICO to local Sierra Club newsletters
• Send press releases to local media as needed; coordinate interviews
• Promote ICO within the Sierra Club and in the community
• Maintain content on the ICO web site
• Edit and publish a periodic ICO internal newsletter to keep volunteers informed.

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• Sets up and runs New Volunteer Orientation meetings; keeps applications for all New Volunteers

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• Collect information about outings destinations
• Maintain hiking library; have books and materials available for check-out
• Gather destinations feedback from outings leaders at monthly meetings

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• Take care of all Leader paperwork, including records, updating, sending reminder notices when certifications expire

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• Coordinate the yearly ICO Leader Training.
• Assess leader needs and coordinate leader training workshops as needed.
• Prepare and disseminate leader information.
• Plan special information programs for ongoing training at monthly meetings.
• Keep ICO group members aware of upcoming first aid trainings and the like.

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• Make sure that all trips calendared have filed trip reports.
• Receive and review outing reports
• Sign off on expenses and forward to Treasurer
• Sign checks with Treasurer
• Log the volunteer activity data (number of leads, volunteers, and assists) from outings into our volunteer activity database
• Store and organize all forms (hard copies)
• Complete quarterly insurance reports
• Prepare outings data for Annual Report (number of volunteer hours and youth, dollars spent and donated, etc.)
• Report outing issues and leader training needs to training coordinator
• Prepare and disseminate information for leaders regarding outings, as necessary.
• Be the Leader Liaison to the Steering Committee reporting on challenges leaders face on trips.
• Complete quarterly ICO insurance report and oversee insurance premium payment to National ICO Coordinator

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• Maintain game database
• Prepare and disseminate information for leaders regarding games, as necessary
• Promote new games at meetings
• Provide web master with game related documentation

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